Terms of Service

These Terms of Service (“Terms”) govern your school’s and your individual use of BellPlan, the school-operations software provided by Cascade Software Solutions LLC, an Oregon limited liability company (“BellPlan,” “we,” or “us”). By creating an account, accepting an invitation, or otherwise using the service, the school and the individual user agree to these Terms.

1. Accounts and access

BellPlan accounts are issued to schools, who in turn invite individual staff members. Each staff member is responsible for safeguarding their sign-in credentials and notifying their school administrator of any suspected unauthorized access. Schools are responsible for promptly deactivating accounts of staff who leave the school.

2. Acceptable use

You agree not to use BellPlan to:

• Upload, store, or process student educational records;
• Upload content that infringes the intellectual property, privacy, or other rights of any party;
• Probe, scan, or test the vulnerability of BellPlan or attempt to breach security or authentication measures;
• Interfere with or disrupt service availability for other schools;
• Resell, sublicense, or otherwise commercialize the service without our prior written consent.

3. Beta service

During the early-access period, BellPlan is provided as a beta service. Features may change, be temporarily unavailable, or be removed without notice. We will give reasonable advance warning before any change that materially reduces functionality.

4. Trial and subscription

New schools that sign up at bellplan.app/start receive free access to BellPlan through September 30, 2027. After the trial ends, the account becomes read-only until the school subscribes to a paid plan. Read-only mode preserves the school’s data and allows export, but prevents creation or editing of new tasks, events, or members. Schools may export their data at any time during the trial, the read-only period, or by emailing the contact below.

5. Fees

Paid plans are billed annually in advance. If a school is not satisfied for any reason, it may request a full refund of its first paid invoice within ninety (90) days of that invoice date — the full year back, no interrogation. After that ninety-day window, fees are non-refundable except where required by law. We will give thirty (30) days’ notice before any fee increase. The school administrator’s authorized billing contact will be notified by email.

6. Data ownership

The school owns all data uploaded to BellPlan. We claim no ownership of school content. We process the data only to provide the service to the school, as further described in our Privacy Policy. The school grants BellPlan a limited, non-exclusive license to host, process, and display the data solely as necessary to operate the service.

7. Data export and deletion on request

A school administrator may request a full export of the school’s data, or deletion of all or part of the school’s data, at any time by emailing the contact below. We commit to the following service levels for verified requests from an authorized school administrator:

• Export — we will provide a machine-readable export within five (5) business days of verifying the request.
• Deletion — we will delete the requested data from production systems within thirty (30) days of verifying the request, except where we are legally required to retain it (for example, financial records under tax law). Encrypted backups that include deleted data cycle out within an additional thirty (30) days on the normal backup-retention schedule.

We will confirm completion of any deletion request in writing. Termination of the service relationship triggers the longer ninety-day retention window described in our Data Processing Addendum, which gives the school time to export before automatic deletion.

8. Confidentiality

Each party agrees to keep the other party’s confidential information confidential and to use it only for the purpose of the service relationship.

9. Warranty disclaimer

Except as expressly set out in a signed agreement, the service is provided “as is.” We disclaim all implied warranties, including merchantability, fitness for a particular purpose, and non-infringement, to the maximum extent permitted by law.

10. Limitation of liability

Neither party will be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to these Terms. Each party’s total liability is capped at the amounts paid by the school to BellPlan in the twelve (12) months preceding the event giving rise to the claim.

11. Termination

Either party may terminate the service with thirty (30) days’ notice for convenience or immediately for material breach that is not cured within fifteen (15) days of notice. On termination, the school retains the right to export its data for ninety (90) days, after which we will delete it.

12. Governing law and geographic scope

These Terms are governed by the laws of the State of Oregon, without regard to its conflict-of-laws principles. Disputes will be heard in the state or federal courts located in Portland, Oregon.

BellPlan is currently offered only to schools located in the United States. The service is not designed or marketed to schools in the European Union, the United Kingdom, or other jurisdictions with cross-border data-transfer regimes (e.g., the EU GDPR Standard Contractual Clauses). Schools outside the United States interested in BellPlan should contact us before signing up so we can confirm whether we can offer the service to your jurisdiction.

13. Changes to these Terms

We may update these Terms from time to time. Material changes will be notified to school administrators by email at least thirty (30) days before they take effect. Continued use after the effective date constitutes acceptance of the updated Terms.

14. Contact

Notices to BellPlan should be sent to support@bellplan.app.